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Conference Agenda

Overview and details of the sessions of this conference. Please select a date or room to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

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Session Overview
Date: Monday, 08/Jun/2015
9:00am - 12:30pmWorkshop 06: Islandora for Repository Developers

Islandora for Repository Developers

Alan Stanley

discoverygarden inc (dgi), Canada

Islandora is a digital asset management system that provides out-of-the-box repository solutions (Solution Packs) for a wide range of digital collections and research domains. Islandora combines the Drupal CMS and Fedora Commons repository software, together with additional open source applications (including Solr), to deliver a wide range of functionality. The proposed workshop will give participants a chance to explore some of the advanced features of Islandora, including the Solr client and the XML Form Builder.

Stanley-Islandora for Repository Developers-35.pdf
1:30pm - 5:00pmWorkshop 11: Islandora for Repository Administrators

Islandora for Repository Administrators

Alan Stanley

discoverygarden inc (dgi), Canada

Islandora is a digital asset management system that provides out-of-the-box repository solutions (Solution Packs) for a wide range of digital collections and research domains. Islandora combines the Drupal CMS and Fedora Commons repository software, together with additional open source applications (including Solr), to deliver a wide range of functionality. The proposed workshop will provide users with information about the Islandora software framework, and allow users to test drive a full Islandora installation using local virtual machines or the online Islandora sandbox.

Stanley-Islandora for Repository Administrators-34.pdf
5:30pm - 7:00pmWorkshop 12: Moving Forward: Making Digital Repositories Part of the Information Landscape - an Exploration of Different Standards and Models for Integrating Digital Repositories with External Systems - Including Practical Examples

Moving Forward: Making digital repositories part of the information landscape – an exploration of different standards and models for integrating digital repositories with external systems - including practical examples

Jack O'Sullivan


This 1 hour interactive workshop will discuss and demonstrate the merits and challenges of different standards and approaches to integrating digital repositories with external systems - focusing in three areas:

1. Simplifying and automating ingest (e.g. from digital libraries and content/records management systems e.g. SharePoint).

2. Synchronizing and sharing metadata (e.g. with catalog systems using proprietary APIs e.g. CALM or standards e.g. OAI-PMH)

3. Simplifying and improving access (e.g. using APIs like CMIS to integrate with Wordpress, Drupal and third-party systems).

The workshop will include:

An opportunity for participants to discuss the benefits and challenges of different standards and models for integrating digital repositories with external systems

Practical demonstrations of what can be achieved today using example integrations

O&#39Sullivan-Moving Forward-120.pdf

Date: Tuesday, 09/Jun/2015
11:00am - 12:30pmP1C: Re-using Repository Content
Session Chair: Elin Stangeland

[24x7] A basic tool for migrating to Fedora 4

Michael Durbin

University of Virginia Library, United States of America

This short presentation will cover the design and features of a simple tool developed to migrate content from earlier version of Fedora to Fedora 4. While focused principally on moving and reformatting metadata, considerations regarding feature compatibility will be touched upon.

Durbin-24x7 A basic tool for migrating to Fedora 4-171.pptx

[24x7] Virtual Local Repositories

Steven Carl Anderson, Eben English

Boston Public Library, United States of America

A viable repository system is often out of reach for smaller cultural institutions due to the financial costs and technical expertise usually associated with such software. But does every institution actually need its own local repository? Why not instead reap the benefits of contributing digital objects to a larger regional system and use APIs and other tools to create a "virtual" local repository? This talk will look at the case of Digital Commonwealth (http://www.digitalcommonwealth.org), a statewide repository system which hosts and aggregates content from over 100 libraries, archives, and museums across Massachusetts, and the turn-key "virtual repository" application that allows member institutions to re-use that content locally.

The primary examples shown in the talk will be on customized, branded virtual repositories for the Boston Public Library and Norman B. Leventhal Map Center, two institutions that have digital objects hosted within the Digital Commonwealth repository. While their data may exist within a statewide system designed to leverage economies of scale with regards to preservation and access, the content has been integrated it into each institution’s web presence as if it was stored locally.

While conceptually not limited to a specific technology, our implementation is based on Fedora/Hydra/Blacklight.

Anderson-24x7 Virtual Local Repositories-162.pdf

[24x7] The Food Map - Adding Value to Re-Purposed Data

Adam Christopher Doan

University of Guelph, Canada

Private industry, government, academic researchers and society at large have needs for the specialized expertise that resides on our campuses. The research accomplishments of our scholars are buried in myriad closed or narrowly-defined data stores. By collating this existing information in an openly-available, comprehensive catalogue of research activity we serve as brokers between 'need' on one hand and 'expertise' on the other, enabling partnerships that can result in the creation of new knowledge. As a major research theme at the University of Guelph, food research is a multidisciplinary field that crosses many boundaries. Despite the prevalence of this theme, there was previously no single authoritative source of information on food research. After identifying this need, the Food Institute and the University of Guelph Library partnered to create the Food Map, a project designed to leverage existing data already present in the institutional repositories and numerous other data stores distributed throughout the institution. Further, the Food Map adds value to project metadata through augmentation and by providing a focused, indexed, and searchable interface. Through these strategies the Food Map facilitates the formation of new connections between researchers, industry, government, the public, and the media.

Doan-24x7 The Food Map-19.pptx

Leverage DSpace for an enterprise, mission critical platform

Andrea Bollini, Michele Mennielli

Cineca, Italy

We would like to share with the DSpace Community some useful tips, starting from how to embed DSpace into a larger IT ecosystem that can provide additional value to the information managed. We will then show how publication data in DSpace - enriched with a proper use of the authority framework - can be combined with information coming from the HR system. Thanks to this, the system can provide rich and detailed reports and analysis through a business intelligence solution based on the Pentaho’s Mondrian OLAP open source data integration tools.

We will also present other use cases related to the management of publication information for reporting purpose: publication record has an extended lifecycle compared to the one in a basic IR; system load is much bigger, especially in writing, since the researchers need to be able to make changes to enrich data when new requirements come from the government or the university researcher office; data quality requires the ability to make distributed changes to the publication also after the conclusion of a validation workflow.

Finally we intend to present our direct experience and the challenges we faced to make DSpace easily and rapidly deployable to more than 60 sites.

Bollini-Leverage DSpace for an enterprise, mission critical platform-131_a.pptx

10 years of „Bielefeld Academic Search Engine“ (BASE): Looking at the past and future of the world wide repository landscape from a service providers perspective

Dirk Pieper, Friedrich Summann

Bielefeld University, Germany

The conference paper will describe the challenges for repositories from a service providers perspective. OAI-PMH and OAI-DC were successful in increasing the number of repositories and the dissemination of their documents in the web. BASE as the biggest OAI-PMH service provider world wide has accompanied this development for more than 10 years, but now the limits of this approach are obvious. Based on the analysis of the provided data formats and the content of more than 3,300 repositories we will illustrate the need for the further development and interoperability of repositories and external services. Data and service providers have to think about improved protocols, extended metadata formats and the increasing number of external linkable data sources, if they want to play a key role for supporting scholarly communication in the future.

Pieper-10 years of „Bielefeld Academic Search Engine“-140_a.pptx
Pieper-10 years of „Bielefeld Academic Search Engine“-140_b.pdf
1:30pm - 3:00pmP2C: Developing and Training Staff
Session Chair: Sarah Shreeves

Panel: Hacking the Community: A Model for Open Source Engagement

David Wilcox1, Nick Ruest2, Tom Cramer3

1DuraSpace; 2York University; 3Stanford University

Open source software isn’t really free. This might seem obvious to some, but there are many members of open source communities that consume rather than contribute; they use the software but are either unwilling or unable to engage with the community to write code, submit use cases, create documentation, or do any of the other things that make an open source project a success. Fortunately, things don't have to be this way.

Over the past two years, the Fedora project has undertaken a great effort to revitalize not only the software but the community itself. By maintaining open, transparent communication, soliciting use cases, development, and testing from community members, and establishing a clear project governance structure, we have laid the groundwork for a successful community source project. At the same time, the Islandora and Hydra communities have pursued similar strategies to build and sustain their own communities and the broader Fedora community. This panel will feature a discussion on the recent successes of the Fedora community and future plans to continue raising the level of community engagement and project ownership.

Wilcox-Panel Hacking the Community A Model for Open Source Engagement-154_b.pdf

Preparing for the 21st Century Repository: Needs, Practices and Frameworks for Library-based Repository Staff

Padraic Stack1, Caleb Derven2

1Maynooth University, Ireland; 2University of Limerick, Ireland

Librarians supporting digital repositories may perform a number of technical functions and so require a heterogeneous range of competencies. This paper considers how such competencies are acquired, developed and supported among library staff in institutions in Ireland and in the Hydra and Islandora communities of practice. A survey and needs assessment identifies the technical tasks repository staff perform. Finally a framework and draft curricula is proposed to provide these skills.

Stack-Preparing for the 21st Century Repository-41_a.pdf
3:30pm - 5:30pmP3C: Developing and Training Staff (continued)
Session Chair: Sarah Shreeves

Panel: Building a culture of distributed access in shared digital repository services

Robin Dean1, Peter Murray2, Karen Estlund3

1Colorado Alliance of Research Libraries; 2LYRASIS; 3University of Oregon Libraries

Partnerships for shared repositories offer the promise of repository services at a decreased cost due to shared infrastructure and staff. In practice, reduced costs for shared repositories often require tradeoffs in security or access for the shared system.

Staff working in a shared system may be geographically distributed or may work for different institutions with different priorities and reporting lines. Effective use of shared services requires thoughtful communication and tools that help maintain consistency and prevent conflicts when multiple people work in the same system.

In this panel, shared repository service managers for multisite Islandora installations and a Hydra partnership will discuss methods for distributing system access and communicating with staff who work at our parent organizations, partner institutions, and third-party vendors. Each panelist will discuss the methods used so that distributed staff can have the level of access necessary to use the repository’s unique functions, while also ensuring that widely distributed system access doesn’t result in data loss or system failures.

Dean-Panel Building a culture of distributed access in shared digital repository services-101_b.pdf

Panel: Evolve: From Project Manager to Service Manager

Carolyn Caizzi1, Julie Rudder1, Patricia Hswe2, Hannah Frost3, Tony Navarrete3, Greg Colati4, Jennifer Eustis4

1Northwestern University, United States of America; 2Penn State; 3Stanford University; 4University of Connecticut

As institutions develop and implement increasingly complex and mature repository systems and tools for managing and delivering digital content, they have the need for dedicated staff to ensure these systems and tools satisfy the research and teaching demands of their various communities. These staff also must manage the challenge of moving a system or application from a development project to a formal production service, with sufficient operational coverage and capacity to scale, while balancing ongoing development and enhancement needs, as well as user support. We refer to this emerging, dynamic area as digital library service management.

This session seeks to expand and broaden the conversation around service management to the wider repository community. The panelists will define the role of digital library service manager at their respective institutions, discuss the overlap with previously established roles like that of the project manager and address the challenges and solutions in training staff. Panelists will also offer ideas and questions about the future evolution of service management.

Caizzi-Panel Evolve From Project Manager to Service Manager-144_a.pdf

Date: Wednesday, 10/Jun/2015
10:30am - 12:30pmP4C: Integration of Tools / International Networks of Data Providers
Session Chair: Michael Witt
Session Chair: Imma Subirats

Evaluating the Suitability and Sustainability of “Local Dropbox” Solutions to Complement a Research Data Repository

Alex Garnett, Carla Graebner

Simon Fraser University, Canada

Integration with cloud synchronization services such as Dropbox has often been touted as a means of facilitating deposit into university library repositories, but there are relatively few production examples and no turnkey plugins currently available to do this. We discuss our integration of the “local-Dropbox” solution Pydio with Islandora, noting the particular benefits and challenges associated with our approach, and provide guidance for any sites looking to undertake a similar implementation.

Garnett-Evaluating the Suitability and Sustainability of “Local Dropbox” Solutions-60.pdf

Integrating DuraCloud with DPN at Chronopolis and the Texas Digital Library

Debra A. Hanken Kurtz1,3, Bill Branan1, David Minor2, Ryan Steans3

1DuraSpace, United States of America; 2Chronopolis, United States of America; 3Texas Digital Library, United States of America

In order to provide DPN with a complete end-to-end solution for long-term access and preservation services, Chronopolis and the Texas Digital Library (TDL) each partnered with DuraSpace to offer ingestion and content management services through DuraCloud. Both systems offer offsite content backup and archiving, with an option to transfer content into DPN for long-term preservation. Chronopolis led this effort and provided guidance and counsel to the TDL.

Chronopolis and the TDL have each embarked on parallel paths to use DuraCloud as the front-end for ingesting content into a variety of cloud providers. Their shared work in DPN brought them together to work toward the common goal of providing ingestion services into DPN.

This panel will present on and lead discussion of the following topics:

• Efficacy of a DuraCloud and native Amazon architecture

• Ingestion of content via DuraCloud into native storage solutions and legacy systems

• How these organizations are working together to provide DPN First Node services

• Challenges dealing with diverse groups of users

• Differences in business models

• Best practices for preservation metadata

These groups will consult and collaborate to learn how to grow their programs individually while working collectively in the preservation ecosystem.

Hanken Kurtz-Integrating DuraCloud with DPN at Chronopolis and the Texas Digital Library-172_a.pdf

Interoperability of Open Access Repository Networks: Work of the COAR-CASRAI Working Group

Kathleen Shearer1, David Baker2

1COAR (Confederation of Open Access Repositories), International; 2CASRAI, International

Research is becoming increasingly international. Many of today’s greatest challenges such as climate change, poverty, and health are global in nature and must be addressed in collaborative ways by researchers across regional and disciplinary boundaries. In this environment, research infrastructure should be connected, networked and developed to reflect the evolving needs of the research community.

COAR (Confederation of Open Access Repositories) is an international organization with members from over 35 countries on 5 continents. In March 2014, the Confederation of Open Access Repositories (COAR) launched a major initiative to align repository networks across the world. As a first step, COAR has launched an international, multi-stakeholder group to develop a strategy to ensure greater technical interoperability across repository networks and other platforms. COAR is the convener of the working group, and CASRAI is facilitating the process of developing the strategy. Members of the working group are representatives from major regional repository networks, and other stakeholders (COAR, CASRAI, EuroCRIS, Jisc/UK, La Referencia, OpenAIRE, and SHARE).

Shearer-Interoperability of Open Access Repository Networks-142.docx

Federated Networks of Open Access Repositories in Mexico and Latin America


1UNIVERSIDAD AUTONOMA DE SAN LUIS POTOSI, Mexico; 2Corporación Universitaria para el Desarrollo de Internet CUDI, Mexico; 3Universidad Iberoamericana Puebla

Open Access to scientific literature through repositories has grown significantly in recent years, increasingly favoring the creation of federated networks at national or regional level. In November 2012, nine countries in Latin America signed an agreement to develop the Federated Network of Institutional Repositories of Scientific Publications- LA Referencia.

From a framework of agreements, member countries developed their national node under a common interoperable infrastructure. The participation of Mexico is represented by the Mexican Network of Institutional Repositories - REMERI, developed in 2012 by a group of six institutions with public funding. To date (February 2015), have joined REMERI a total of 89 Institutional Repositories of 49 Mexican Institutions of Higher Education, with more than 380,000 documents. In this proposal arise from the perspective and experience of the authors in the development of REMERI, strategies adopted for the standardization of the repositories , technical requirements for interoperability between federated networks, technological developments for harvest, indexing, normalization, search and retrieval of digital documents and finally some recommendations for maintenance and long-term sustainability.

VAZQUEZ TAPIA-Federated Networks of Open Access Repositories in Mexico and Latin America-212_a.pdf
VAZQUEZ TAPIA-Federated Networks of Open Access Repositories in Mexico and Latin America-212_b.ppt
1:30pm - 3:30pmP5C: Digital Preservation
Session Chair: Julie Speer

Considering Open Access - Digital Preservation of arts research data: AKA Managing your “stuff”

Robin William Burgess

The Glasgow School of Art, United Kingdom

Research data management (RDM) for open access (OA) involves maintaining, preserving and adding value to research data throughout its lifecycle. OA to data and research outputs in the visual arts is complex due to the non-standard nature of visual arts research and the practiced based approaches to research adopted. So how can visual artists comply with the ever-changing open access policies and funder requirements for open access, and suitably manage their “stuff” – a way that data in the arts can defined? This paper aims to highlight the complexities of data management in the visual arts, the management of one’s “stuff”, and relate this to the issues surrounding open access of data and data preservation.

Burgess-Considering Open Access-11_a.docx
Burgess-Considering Open Access-11_b.ppt

We Don’t Make Your Preservation Program, We Make Your Preservation Program Better

Greg Colati, Jennifer Eustis

University of Connecticut, United States of America

The Connecticut Digital Archive (CTDA) http://ctdigitalarchive.org is a preservation repository open to Connecticut-based non-profit archives, libraries, cultural, educational, and memory institutions. A service of the University of Connecticut Libraries in collaboration with the Connecticut State Library, the CTDA has adopted a service catalog, use-only-what-you-need approach to providing repository services. Participating institutions may use as few or as many CTDA services as they see fit. With a low barrier to entry and no up-front repository costs, both small and large institutions are able to participate in digital preservation as well as larger presentation and discovery services. The CTDA’s approach is built on developing flexible and extensible services driven by participants’ needs. A continually evolving dialog between repository staff and participants means that repository staff work to tailor services, training, and documentation for participants, keep documentation current, and continually develop on a number of fronts simultaneously. By dis-integrating repository services, we allow each institution to create its own version of perfection.

Colati-We Don’t Make Your Preservation Program, We Make Your Preservation Program Better-81.pdf

Bit Preservation at the Digital Repository of Ireland

Peter Tiernan, Kathryn Cassidy

Trinity College Dublin

The Digital Repository of Ireland is the national digital repository for Ireland's social and cultural data. The goal of the DRI is to build an interactive trusted digital repository (TDR) by following the Trusted Repository Audit Checklist (TRAC)1 and gaining Data Seal of Approval (DSA) certification. To achieve this, it was necessary to build a preservation infrastructure that could address the requirements of TRAC and the DSA. These include the need to have a robust Archive Information Package (AIP) format, independent replicated and fault tolerant storage pools, georeplicated copies, tape cold storage, integrity testing/auditing, disaster recovery and high standards of systems security . Problems encountered included how to deal with versioning and how to implement a delete policy in a preservation infrastructure. Here we present some of our experiences as a guide to others developing a preservation infrastructure.

Tiernan-Bit Preservation at the Digital Repository of Ireland-148_a.pdf

Archivematica Integration: Handshaking towards comprehensive digital preservation workflows

Courtney Mumma

Artefactual Systems, Inc., Canada

The open repository ecosystem consists of many interlocking systems which satisfy needs at different points in content management workflows, and these differ within and among institutions. Archivematica is a digital preservation system which aims to integrate with existing repository, storage and access systems in order to leverage the resources that institutions have invested towards building their repository over time. The presentation will cover every integration the Archivematica project has completed thus far, including Dspace and DuraCloud, LOCKSS, Islandora/Fedora, Archivists' Toolkit, AccessToMemory (AtoM), CONTENTdm, Arkivum, HP Trim, and OpenStack, as well as ongoing projects with ArchivesSpace, Dataverse, and BitCurator. Each of these projects has had its own set of limitations in scope because of the requirements of the project sponsor and/or the limitations of other system, so in many ways several of them are not, and may never be 'complete' integrations. The discussion will explore what that means and strategies for expanding the functional capabilities of integration work over time. It will address scoping integration workflows and building requirements with limitations on functionality and resources. We will examine how systems can be built and enhanced in ways that accommodate diverse workflows and varied interlocking endpoints.

Mumma-Archivematica Integration-174_a.pdf

Date: Thursday, 11/Jun/2015
10:15am - 10:45amEPR1: EPrints Interest Group 1: State of the Nation
Session Chair: William J. Nixon
Session Chair: Tomasz Neugebauer
11:00am - 12:30pmEPR2: EPrints Interest Group 2: Supporting Open Scholarship
Session Chair: William J. Nixon
Session Chair: Tomasz Neugebauer

Building a bijou digital archive

Timothy Miles-Board

University of London Computer Centre, United Kingdom

This presentation relates the experience of building a small open access archive of digitised documents.

I start by looking back at my ten years experience as a developer working with the EPrints digital repository platform - this experience was the foundation for my first approach which used EPrints as the basis for the archive.

I then move forward to identify the strengths and weaknesses of this approach, ultimately leading to my decision to migrate the digital archive to an alternative platform in order to provide a richer user experience.

Miles-Board-Building a bijou digital archive-92.txt

Open research repository for organic agriculture

Ilse Ankjær Rasmussen1, Allan Leck Jensen2

1International Centre for Research in Organic Food Systems (ICROFS), Denmark; 2Aarhus University

The Open Access archive Organic Eprints (www.orgprints.org) has developed since the start in 2002 so that it now includes more than 16,000 items and gets more than 240,000 visits per month. The archive is open for all to use and registered users can deposit their research publications from refereed journals as well as non-refereed sources. Organic Eprints is the largest database in the world with publications about Organic Agriculture & Food Systems research. Organic Eprints have 26 national editors checking the deposits for bibliographical correctness and subject relevance. Organic Eprints has adapted the use of keywords from an external thesaurus, AgroVoc.

Rasmussen-Open research repository for organic agriculture-127_a.doc
Rasmussen-Open research repository for organic agriculture-127_b.pptx
1:30pm - 3:00pmEPR3: EPrints Interest Group 3: Institutional Stories
Session Chair: Tomasz Neugebauer
Session Chair: William J. Nixon

Looking Back, Moving Forwards: The continued development and enhancement of RADAR, the research repository at The Glasgow School of Art

Robin William Burgess

The Glasgow School of Art, United Kingdom

This paper aims to describe the continued developments that have been made to RADAR, the research repository at The Glasgow School of Art (GSA), utilizing EPrints technology. The paper will reflect on the journey that GSA has been undertaking to get to where we are now, illustrating best practice and support for repository development. In 2012 GSA reported at the Open Repositories Conference that they were engaged with EPrints for the development of a new research repository, moving away from the clunky filemaker database they previously were using. At the conferences in 2013 and 2014, discussions were held as to how RADAR was being used for data management and re-use of information. Now in 2015 we are able to present where we are now with a focus on staff profiles, dissemination of data/information and statistics/reporting.

Burgess-Looking Back, Moving Forwards-12_b.ppt

New implementations of and inquiries in features for BORIS

Dirk Verdicchio

University of Bern, Switzerland

BORIS is the institutional repository of the University of Bern, which has only existed since 2013. Our presentation deals with the steps taken to enhance the user experience of our EPrints repository. We focus on four new implementations – three successfully implemented new features and one feature we had to withdraw because it did rather worsen the user experience. While we present the features we also explain the rationale for working on the features.

Concretely, we present our solution for branding downloads made in BORIS, which is be done by applying watermarks. The second feature is a fix for the time code problem in Eprints which turned out to affect users of the repository. As a third new feature we will show our implementation of a notification service for changes made in the live archive. The fourth feature which we had to reverse is the display of Sherpa/Romeo information within the repository. We conclude our presentation with a short preview of the ORCID implementation in BORIS.

Verdicchio-New implementations of and inquiries in features for BORIS-95_a.pdf
Verdicchio-New implementations of and inquiries in features for BORIS-95_b.pdf

Enlighten: Supporting Research Data Management

William J. Nixon

University of Glasgow, United Kingdom

An overview of the implementation of a range of EPrints plugins to support research data management and to ensure compliance with funder mandates for research data Management. These plugins include ReCollect for Research Data fields, DataCite for Minting DOIs and ORCID for author identification/disambiguation and Arkivum for storage. The presentation will cover the launch of the service, our work with users and and the integration of the repository within the broader institutional IT infrastructure to enable the population of staff profiles and authentication via LDAP.

3:30pm - 5:00pmEPR4: EPrints Interest Group 4: Consultancy, Collaboration and Community
Session Chair: Tomasz Neugebauer
Session Chair: William J. Nixon
EPrints Training Consultancy: Drop-in consultancy/training session